Users
Overview
The Users screen is the starting point for managing the people who can sign in to Int4 Suite. From here you can find any existing user account by their email address or name, see at a glance whether each account is active and how many roles it carries, and start the workflow to add a new user.
Each row represents a user record stored inside Int4 Suite. The number of roles shown for each user reflects how that account is connected to the platform's permission model: roles bundle permission groups and optional project scopes, and they are what actually decide what the user is allowed to see or do. Activating a user lets them sign in; deactivating revokes their active sessions immediately so the change takes effect without waiting for tokens to expire.
Note that creating a user here only creates the record inside Int4 Suite. The matching sign-in account in the identity provider is provisioned automatically the first time that person signs in — so a freshly created user cannot log in until they complete the sign-in flow once.
Tasks
How to find a user
- Open the Users screen from the navigation.
- Type any part of the user's email, first name, or last name into the search box labelled Search users....
- The list filters automatically a moment after you stop typing, and jumps back to the first page of results. Use the pager at the bottom of the list to step through additional pages.
- To start over, click Clear filters next to the search box. This empties the search box and returns the list to its first page with the default page size.
Your search text and page position are kept in the page address. This means they survive a browser refresh, are restored when you navigate back to the list, and you can copy the address from the browser bar to share the exact filtered view with a colleague.
How to open a user's details
- Locate the user in the list (see "How to find a user").
- Click the user's address in the Email column. The detail screen for that user opens.
How to create a new user
- Click Create New in the top-left of the toolbar.
- The create-user screen opens. Fill in the user's details and, if you also hold the role-management permission, optionally assign initial roles.
- Save the record. The user now appears in the list. Remember that the person still needs to sign in once before their account is fully provisioned in the identity provider.
The Create New button is disabled if you do not have permission to create users.
How to export the list
- Apply any search filter you want reflected in the export.
- Click the export button on the right of the toolbar.
- Choose Export to Excel to download the visible page as a spreadsheet, or open the menu and choose Export to PDF to download it as a PDF.
The export only contains the rows currently loaded into the grid — it does not fetch every page from the server.
Field reference
| Column | Description |
|---|---|
| The user's email address. This is the unique identifier used to sign in and the value the search box matches against. Click the email to open the user's detail screen. | |
| First Name | The user's given name as recorded in Int4 Suite. Long values are truncated in the column and shown in full on hover. |
| Last Name | The user's family name as recorded in Int4 Suite. Long values are truncated in the column and shown in full on hover. |
| Active | Whether the account is currently allowed to sign in. Inactive users cannot authenticate and have had their existing sessions revoked. |
| Roles | How many role assignments this user currently has. The roles themselves — together with their optional validity windows — are visible on the user's detail screen. |
Tips & edge cases
- A newly created user appears in the list immediately but cannot sign in until they complete their first authentication against the identity provider. Until then, the underlying sign-in account is a placeholder.
- Deactivating a user does more than hide them — it also revokes any active sign-in sessions, so the user is signed out within seconds. The deactivation still succeeds even if the session-revocation step itself fails; in that case the failure is logged but the account is still marked inactive.
- The list shows everyone in the system that you are authorised to see; there is no per-scope filtering on this screen.
Related features
- Roles — manage the roles you can assign to users.
- Permission groups — define the capability bundles that roles are built from.
- Project scopes — partition permissions by tenant or business area.
Prerequisites & permissions
About permissions. Int4 Suite controls what you can see and do through roles and permission groups assigned to your user. Each role grants permissions on a specific resource (for example, Test Case, Automation Object, System Under Test) at one of four levels: Read, Write, Delete, or Execute. Some permissions are further narrowed by project scope, so you may have access to one part of the system but not another.
If a button is disabled or a list comes back empty, missing permissions are the most likely cause. Ask an administrator to review your role assignments, or check IAM → Users if you have the User: Read permission.
To work with this screen you need the following permissions:
- User: Read — required to open the list at all. Without it the screen is not reachable from the navigation.
- User: Write — required to use Create New. Without it the button is disabled.
- Role: Write — additionally required if you want to assign roles to the new user as part of creation. Without it you can still create the user, but only with no roles attached.
- Role: Read — required to see the role assignments on a user's detail screen. Without it the role list there is hidden, although the count in the Roles column on this screen is still visible.
Because users, roles, permission groups, and project scopes are administrative resources, they are not partitioned by project scope. The permissions above apply system-wide.